BRIAN MAUGHAN

County Commissioner

Chairman

OKLAHOMA COUNTY

KEITH BLOCH

Trustee

FORREST  BUTCH  FREEMAN

County Treasurer

Vice-Chairman

BOARD OF TRUSTEES

OF THE

EMPLOYEES RETIREMENT SYSTEM

EUGENE D. JONES, III

Trustee

 

JIM LILLY

Trustee

 

CAROLYNN CAUDILL

County Clerk

Clerk to the Board

 

                     BOB RAVITZ

Trustee

     NOTICE OF REGULAR MEETING

JIM FEIST

Trustee

 

P.D. TAYLOR

Trustee

 

320 Robert S. Kerr,

Conference Room 201

Oklahoma City, OK 73102

 

 

2:30p.m., Monday, May 19, 2014

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Thursday, May 15, 2014.                                        

                                  

3.                  Approve the minutes of the meeting of April 28, 2014.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.             Discussion and possible action for approval of the May, 2014, Defined Benefit payroll.  This month there are 145 checks to be issued for 144 participants in the amount of $155,402.81. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

 

5.             Discussion and possible action for approval of Security Trades and Interest Report for April, 2014.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

 

 

 

6.                Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $8,145,824.29 and at Par Value of $8,021,036.67 as provided by the Bank of Oklahoma/LPL for April, 2014.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.   (Document received)

 

  

7.                  Discussion and possible action for approval of monthly investment and administration fees for April, 2014, in the amount of $29,733.93 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

8.            Discussion and possible action to approve funds to be transferred to escrow account for June, 2014, Mutual Fund Reimbursements to participants in the amount of $17,317.20.   The 2014 Mutual Fund Reimbursements to participants are paid out of the OKIE account.  This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

 

9.         Discussion and possible action for approval for Defined Benefit Survivor Spouse Retirement Benefits for LaBerta Davis (Application No. SS14-4). Effective Date: May 1, 2014.  (Document received)

 

 

 

 

10.       Discussion and possible action for approval for Defined Benefit Survivor Spouse Retirement Benefits for Greg Hodges (Application No. SS14-5). Effective Date: May 1, 2014.  (Document received)

 

 

 

 

 

11.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Max Edgar (Application No. 14-12). Effective Date: June 1, 2014.  (Document received)

 

 

 

 

 

12.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Marcus Reeves (Application No. 14-13). Effective Date: May 8, 2014.  (Document received)

 

 

 

 

 

13.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Deanna Cannon (Application No. 14-14). Effective Date: May 8, 2014.  (Document received)

 

 

 

 

 

14.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Arthur Marsh (Application No. 14-15). Effective Date: April 30, 2014.   (Document received)

 

 

 

 

 

 

15.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Karen Kirkes (Application No. 14-16). Effective Date: April 8, 2014.  (Document received)

 

 

 

 

  16.        Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and Projections. This item is requested by Forrest  Butch  Freeman, County Treasurer, and Vice-President to the Retirement Board. (Document Received)

 

 

 

 

17.       Discussion and possible action for approval of the June, 2014, one-time Defined Benefit stipends, in the amount of $700.00. There are 145 checks to be issued for 144 participants in the amount of $100,800.00. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.   (Document received)

 

 

 

18.          Discussion and possible action to approve the Election Board Election Application for the 2014 Retirement Board Election. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.  (No Document)

 

 

 

 

 

 

 

 

  19.        Discussion and possible action for approval of a redirection of retirement contributions up to 1.1m to the Defined Benefit Plan to be invested by the County Treasurer with the effective date. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.   (No Document)

 

 

 

 

 

  20.         Discussion and possible action to approve an insurance option for the Oklahoma County Retirement Board members.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board (Document Received)

 

 

 

 

21.          Discussion and possible action regarding proposed modification to the Oklahoma County Retirement Plan by offering self-directed brokerage account option to the Oklahoma County Defined Contribution Plan. This item is requested by the District Attorney s office. (No Document)

 

 

 

 

22.       Discussion and possible action to approve the McAfee & Taft engagement letter. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

 

 

 

 

 

23.       Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

 

 

 

 

24.           New Business: In accordance with the Open Meetings Act, Title 25 O.S.11.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, June 30, 2014.

 

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                      

                                                                                                                                                                                                                                                                                                                                                  

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.